CostGuard allows you to count Inventory as often as you want. Some establishments will regularly count their best sellers (key items, A list, or high ticket), the other items on a periodic basis.


The more often you count your inventory, the more accurate your records will be and the faster you will find problem areas. Aim for a weekly physical count, monthly at a minimum  for the most accurate recordkeeping.


To create accounting reports, calculate financial data, and determine food cost, you need to count your Inventory items, and enter the counts into CostGuard.  Because CostGuard creates count sheets by location, you can count an area or two, or the whole establishment at once.  You can use a hand-held device, a laptop, or print the sheets and later type your data in.  You can also import counts from Liquor Control devices or a spreadsheet.  Once you enter a count, you can review it for accuracy and edit as needed.  CostGuard also has special security features that restrict who can edit a count and make changes.  For more information click here.


CostGuard uses Counts as a basis for several Reports.  CostGuard uses Counts to calculate the ideal and actual Food Costs, and their variances.  For most of these reports, your Counts and their dates will serve as the beginning and ending numbers that CostGuard will reconcile.  The more often you count, the more accurate your Reports will be.  For more information on the Reports, click here.


CostGuard will use Counts in the suggested Orders functions.  If you want to order inventory based on pars, then an accurate Count is needed before creating an Order. Counting can also correct inaccurate levels created by perpetual inventory depletions (such as sales).  For more information on Orders, click here.


If you want to print count sheets and enter your counts, click here.  This includes typing the counts in and carrying a laptop from area to area.   If you want to enter counts with a Hand-Held Device, click here   If you have a liquor dispensing device and want to download your counts directly to CostGuard, click here.  You can enter counts any way, at any time.  However, make sure you only enter in counts for one calendar day.


Continue    Quick Tour

Continue regular path