VendorTransport

Imagine all of your Vendor’s weekly prices captured in one program.  Invoices with all of their information, available electronically for your use.  You can quickly check for specials and even order online.  With CostGuard, you can easily accomplish this with the Vendor Transport Module.  

CostGuard designed Vendor Transport to manage information from your Vendors.  With Vendor Transport, you can import bids and order guides, and export orders without re-typing the information.  Using Vendor Transport saves you money, as you do not have to pay someone to type in bids and order guides.  It also solves accuracy problems, as the information is downloaded electronically, avoiding typing errors.  And since Vendor Transport will send orders to your Vendors, you do not have to use valuable time calling and leaving orders for sales representatives.  Vendor Transport is designed to manage your electronic communications with your partners.

Currently Vendor Transport supports communications with national and regional Vendors.  To check if your preferred purveyors are on the list, click here and you will be connected to CostGuard’s webpage.  Send to www.costguard.com.  If your favorite vendor is not on the list, send us a note at sales@costguard.com with the contact information for your Vendors.  Chances are we have an interface for them.

If your Vendors use a spreadsheet format for order guides, you may be able to import them with the Spreadsheet import interface.  For information on CostGuard and Spreadsheet conversions, click here. 

Vendor Transport is an additional program for CostGuard.  To purchase, click here. 

Vendor Transport has three parts: creating the electronic link with a Vendor, importing information such as order guides and receipts from Vendors, and exporting information such as an order to a Vendor.  Each section will be covered in detail.  

Before you can use Vendor Transport, you need to create the Vendor.  Use the Vendor Setup to add the Vendor to your list of Vendors.  To do this, click here. 

Next, arrange with your sales representatives for electronic transfers.  Since each company has different programs and procedures, work with the company to configure the computer with CostGuard and install their program.  Request training on downloading invoices and order guides so that you are comfortable with their commands and login protocols.  Double check with your sales representative on how add-ons to an order and deleting an order are handled electronically with their company.  Make sure you know how they handle this, as canceling an order in CostGuard does not cancel an order that you have sent via Vendor Transport.

To continue with Vendor Transport, click here.